What is Leave Management?

As a company, you have employees and, naturally, they take off from work for various reasons like Vacation, Health Issues, Marriage, Bereavement, etc. These leaves or time-offs are paid or unpaid based on your company policies. Usually, a company gives a pool of days as Paid time off to its employees that they can use when required. Once these days are over, employees take leave with loss of pay or take a few hours away from work. This whole process of leave and managing it is called Leave Management. Providing the leaves, keeping track of the count of the leaves used, employees applying for these leaves, concerned people approving or declining these requests, accruals, carryovers, payroll based on leave consumption are a few of the major tasks involved in Leave Management for an HR.

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Why leave management system is important?

Organizations can falter in productivity due to employees taking unplanned or just too many leaves. Although sudden issues can crop up with anyone, anytime but organizations have to keep a clear record of all the leaves taken by the employees in order to maintain proper working with constant efficiency month-by-month. Organizations can falter in productivity due to employees taking unplanned or just too many leaves. Although sudden issues can crop up with anyone, anytime but organizations have to keep a clear record of all the leaves taken by the employees in order to maintain proper working with constant efficiency month-by-month. Leave management is important because:

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  • In business, time is money. Inconsistent leave policies through the organization often causes huge costs to the company.

  • Often unplanned leaves can lead to skipping deadlines and targets, and of course money.

  • Employees need to plan their long leaves well in advance and having a streamlined, automated system to manage leaves and accommodate work situation in advance proves for a great work ethic and simplified work process in the organization.

  • When there is a proper channel; through which employees go for their application for leaves and can access their information independently, absenteeism is reduced and transparency increases manifold. So does productivity and employee self-awareness.

  • A major boost and in some cases, reality-check is given to the employees on their attendance and performance vis. their leaves account.

What are the measure features in BioKnox Leave Management?

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    Leave Tracking

    First on the list is Leave Tracking. One of the basic features you will get in leave management system is leave tracking which will track the leaves consumed by every employee of your organization. The number of days, the number of employees not available at the same time or in the upcoming days, etc. all come as a part of leave tracking.

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    Team Holiday Management

    Another important feature is that it gives the entire team a context on the holiday pattern of everyone in the team. This helps in three things: avoiding the creation of dependencies, planning a day or week by knowing who’s in or out, and coordinating vacation planning. Making employees be self-responsible for the smooth running of the team increases employee participation and engagement.

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    Multiple Policies

    One of the main features you should look out for in a Leave Management System is the ability to create multiple leave policies. A company can have different departments, branches across countries, people working in different regional shifts, etc., All these mean “one size fits all” will not work. You need more than one-time off policy to accommodate everyone and that’s what multiple policies will help you do.

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    Multiple Holiday Calendars and Workweeks

    If you have multiple policies, or different shifts for your employees, or offices across India, you would surely need our leave management software to have a feature that helps with it. Holiday calendars and Workweeks does just that. It helps you personalize and map holiday calendars and workweeks for different groups or teams or countries.

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    Accruals and Carryovers

    Another essential feature of BioKnox Leave Management System is its ability to allow accruals and automate carryovers. These are processes that if done manually can go wrong or be missed easily. A leave management system should make sure it aligns the timely accruals and periodic carryovers with the policy and automates the whole process.

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    Approval Workflows

    Leave Management is an easy task if set right. The approval process forms a huge part of this whole system. The ability to set clear approval workflows that match or cover for any situation or loopholes is an essential feature required in any Leave Management System. Some common things that our Leave Management software will ask you when you are setting the approval workflow are:

    • Who approves the leave request in the Reporting Manager’s absence?
    • Who approves the requests of an employee who does not have a direct reporting manager?
    • How many times can leave be applied and rejected for a single employee?
    • As a Manager, I can approve how many days after the exhaustion of the provided paid time off of an employee?
    • What is the maximum number of leaves that can be approved at the same time?
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    BioKnox leave management system has room for an ample amount of integrations, easily and cost-friendly. Our Attendance Management system, Payroll all takes information from our employee Leave Management system. Providing this ensures a hassle-free functioning for your HR team. It would not be smart if you cannot combine all of your systems and unify the process.

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    Mobile App

    With the trend of the world, it becomes highly important that our Leave Management Software comes with a supporting Mobile App. This lets employees apply for requests from anywhere and managers approve from anywhere. The whole system on a phone makes it smart and easy to get things done without interruption.

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    Reports / Trends

    Reports or Trends feature in a Leave Management System gives the leave pattern of the entire team or organization helping in understanding the employees better. It will also help to decide, for example, if you notice no one in your company is taking off, it is a signal that your employees are burning out and the warning signs can help you arrange something to give them their break, on the contrary, if there is an absenteeism prevailing among employees you can spot it in advance and see what can be done to motivate your employees.